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·     Maintains all of the college or university documents and records and makes them available for review by the board and bodies that regulate the institution. Institutions of higher learning must maintain their articles of incorporation, bylaws, employee contact lists, financial records and other records. Some of the records are confidential, so the board must develop policies for who may access specific records, and under what circumstances they would allow it.

·    Working in conjunction with the board chair, the secretary must also file any required documents with the government as needed for compliance by the designated deadlines. The board chair and the secretary usually have signing authority for legal documents, such as contracts, checks and credit applications on behalf of the college.

·   Looks after all the Administrative and Academic activities falling in line with the AICTE, and the Government of Tamil Nadu norms, in all aspects.

·   Be responsible for human resource planning for teaching and non-teaching staff for long and short term requirements

·   Inspect the departments and their functioning on day to day

·         Arrange and organize the various faculty and staff development programmes

·            Participate in Board meetings as a member secretary, advise in various policy

·         Advise the HODs and faculty in various academic and administrative matters

·            Represent the institute in various State and regional level bodies, societies, councils as required.

·         Conducts all diploma programmes according to AICTE & DOTE

·         Appoints Faculty Member according to the norms of the AICTE and DOTE.

·         Monitors admission, conducts regular class works, to organize placement activities in coordination with Placement Director., create an environment for industry institute interaction, coordinate R&D activities, coordinate staff and external organization for R&D and consultancy, maintain discipline among students and staff.

·         Monitors smooth conduct of Quality Management System in accordance with NBA and NAAC.

·         Conduct weekly meetings to the staff to know the difficulties if any and progress

·         Based on the reports, take corrective actions if any for the timely completion of syllabus

·            Make sure that the time tables are ready before opening the academic sessions

·         Faculty & Students Discipline & Counseling

·         Monitor smooth running of the Class tests

·         Ensure timely evaluation of the test answer scripts

·         Take necessary action on failed students and absentees

·         Interact with students to know their academic problems and take necessary actions and ensure that all matters pertaining to discipline which are referred to him should be dealt with appropriately through the discipline committee and suitable recommendations are given to the Principal for further necessary action.

·         Responsible for maintenance for Hostel.

·         Looks after the quality of food served in the hostels.

·         Keeps strict discipline in incoming and outgoing of students from the hostels.

·         Reports to the Principal in case of any indiscipline or misbehavior by the students.

·         Looks into the grievances/complaints of the students if found genuine.

·         Arranges for First-Aid in case of any emergency and arrange for hospitalization of student/staff.

·         Ensures the holistic development among the students

·         Ensures the Don Bosco Pedagogy in the learning process

·         Take necessary action on failed students and absentees

·         Interact with students to know their personal and spiritual problems and take necessary actions..

·         Reports to the Principal in case of any indiscipline or misbehavior by the students.

·         Looks into the grievances/complaints of the students if found genuine.

·         Takes care of student scholarships.

·         Maintains the Faculty Member leave records like casual leave, vacation, on duty & permission.

·         Acts as a Coordinator for all the activities relating to the maintenance of the College.

·         Takes care of HR policies of the institution side and outside the College.

·         Placement

Campus interview /Interacting with industry for placement Arranging the interviews

·         Seminars and Press visit

Arrangements and Follow-ups

·         Industrial Exposure

GDC students – Arrangements and Follow-ups

·         Schedules

Theory and Practical Classes (GDC) Work shop Schedule

·         DOTE and AICTE

Communications and interactions

·         Event Log

SIGA Polytechnic College Event Log entry

·         Admission Process

GDC and SDC admission

·         Examination

GDC Board Exams

·         Issue of Certificates

Diploma Certificates and Mark sheet for SDC

Bonafide Certificate, Experience Certificate (with the help of Office Staff)

·         Teaching First Year (GDC)

Engg. Chemistry Theory

Chemistry Practical / Printing Materials

·         Placement

Campus interview /Interacting with industry for placement Arranging the interviews

·         Seminars and Press visit

Arrangements and Follow-ups

·         Industrial Exposure

GDC students – Arrangements and Follow-ups

·         Schedules

Theory and Practical Classes Work shop Schedule

·         Examination

GDC Board Exams

1

PURCHASE

Fr. Thomas, SDB

–   Assessing bottlenecks related to delay in purchase

–   ensuring all purchases are made before the start of the semester

2

HOSTEL

-Gathering information about the good practices in the hostel

– Assessing students feedback on the menu

-Rectifying any shortcomings and problems faced by students

-Finding out other facilities required

–   Preparing the Budget based on the requirement.

–   Placing the order for Books/ Journals / Magazines

–   Conducting meetings to solve issues related to Library.

–   At least two meetings to be conducted.

4

EXAMINATION CELL

– As per the College guidelines Cycle Test to be conducted

5

DISCIPLINARY COMMITTEE

–   Campus rounds during Tea Break and Lunch Break

–   Taking preventive steps to avoid any indiscipline activities

–   Pasting posters in important places

8

I YEAR COORDINATOR

–   Coordinating for Time Table Preparation.

–   Preparing Time Table for University Practical Examination

–   Monitoring general discipline of 1^st Year students

11

– As per the College Guidelines

12

–   Publishing newsletter every month.

–   Publishing Magazine every Year.

13

WEBSITE

–   Maintaining up to date information

–   Posting Mandatory Disclosure

–   Flashing all current and future events in the College

– Maintaining the Usage Register

16

CALENDAR

–   Verifying the proof.

–   Printing the required number of copies

17

PRESS & MEDIA COVERAGE

Ensuring that the details of College events appear in Engagement Columns of leading Newspapers

Sending detailed report with photograph to leading Newspapers/ Magazines

18

Any issues related to software to be sorted out with the vendor

Staff training should be arranged as and when required

20

GRIEVANCE REDRESSAL COMMITTEE

Issues must be discussed and solved with the help of Head of Institutions.

21

ALUMNI ASSOCIATION

Maintaining up to date database about Alumni Involving them for the growth of the College At least two Alumni meet to be conducted in every year

Releasing the Alumni Newsletter „Footprint‟ Getting Alumni feedback.

1

ACADEMIC ADVISORY BOARD

-Suggesting ideas and technology use,

-Giving information on best practices to be followed

-Giving guidance on project proposals, consultancy

2

COURSE COMMITTEE

-Following up on portion completion

-Evaluating any problems being faced by faculty and give feedback

3

TIME TABLE

–   Resolving all issues in consultation with Head of Institution.

–   Preparing Time Table for each department / subject- wise/ faculty- wise and Master Time Table for

the College.

5

-As per the College Guidelines

7

AND EVALUATION COMMITTEE

– As per the College Guidelines

8

AND EVALUATION COMMITTEE

– As per the College Guidelines

9

FACULTY DEVELOPMENT

-At least two Faculty Development Programmes to be arranged in an Academic Year.